How to Create a W-3C, and What Wages to Include

Selecting Wages to Include on W-3 Form

During the import of W-2 data, you may be asked which wages should appear on the W-3 for each Payer.  You will need to indicate which State Wages and Local Wages are to be included on the Form W-3.

• The options for State Wages are: State 1, State 2, Both, and Neither.
• The options for Local Wages are: Locality 1, Locality 2, Both, and Neither.
• Check the "Use for all imported Payers" checkbox to apply these settings to all payers in the current import file.
  • This checkbox will not apply the selections to future imports.

Once a selection has been made click Next to continue with the import.

Creating a W-3C

1. Click on the Payer List button.
2. Choose the payer.
3. Click on Add Form.
4. Choose W-3C from the Form Name drop down menu.
5. Fill in the necessary fields on the form.
6. Click Save.

Previewing Copy A of the W-2C

1. Create a W-2C in the Recipient List.
   • For steps on how to do this, see the How to Correct a W-2 article.
2. Close the Payers & Recipients screen.
3. Click on the Print button.
4. Choose W-2 Forms.
5. Click OK.
6. Choose the W-2C from the Select return box on the left.
7. Choose Copy A from the Select copy listbox.
8. Click on Print or Preview.
9. When the form has completed printing, or the print preview is closed, a message will appear that reads "A new W-3C form is available on the Manage Payer screen.".
10. Click OK.
11. Close the Print screen.
12. Click on the Payer List button.
13. The W-3C will be listed in the Form List.