How to Include Payment With 941 or NYS-45

If there is a balance due showing on the 941 or NYS-45 form, payment information may be submitted to electronically. The IRS limits 941 payments to $2,500, and the NYS-45 has no maximum. The payment information will include the routing transit number, bank account number, and bank account type. This will allow the IRS/NY State to debit the bank account for the balance due payment.

This payment, while made through Yearli software, is not made to Yearli. This means that Yearli Support is not able to confirm payment information, submitted bank details, submitted amount, etc. You will need to contact either the IRS or the state to confirm those details.

Enter Bank Account Information on the Form

1. Click the Payer List button.
2. Choose the payer the 941 or NYS-45 form is entered for.
3. If the form has not been entered, follow steps 4-9. Otherwise, skip to step 10.
4. Click Add Form.
   • If you are creating a 941:
     1. Select form 941/Sch B/Sch D from the Form Name drop down.
     2. Choose the Quarter you would like to create the 941 form for.
     3. Click OK.
   • If you are creating an NYS-45:
     1. Select New York in the Federal/State/Local drop-down menu.
     2. Select form NYS-45/ATT in the Form Name drop down.
     3. Choose the quarter you would like to create the NYS-45 for.
     4. Click OK.
5. Answer the questions as required.
6. Click OK.
7. Verify the data on the 941/NYS-45 and/or enter data as necessary.
8. Enable the electronic filing option.
   • For the 941:
     1. Scroll down to section 5.
     2. Check the box to file electronically.
     3. Enter the name and PIN information.
     4. Check the box to Submit payment using the E-file Center.
   • For the NYS-45:
     1. Check the box at the top of the form that says "Check if you intend to file Form NYS-45/ATT via the E-File Center".
     2. At the bottom of Part A, check the box(es) to submit payment through the E-File Center.
        • You have the option to include the UI payment, the WT payment, both, or neither.
9. Enter the Routing Transit Number, Bank Account Number, Type of Account, and Telephone Number.
   • For the NYS-45, if you are submitting both UI and WT payments, you will need to include payment information for each.
10. Click Save to save the form.
11. Click OK to close the form.
12. Submit the 941 or NYS-45 form through the E-file Center.

Making a 941 or NYS-45 Payment if the Form Has Been Filed

If a 941 or NYS-45 was already filed through the E-file Center, the balance due payment, withholding payment, or unemployment insurance payment cannot be made through Yearli. The payment information must be included on the original filing of these forms in order to make the payment through Yearli.

If the form was already filed without the payment information, the payment can still be made online:

• 941 payments can be made at https://www.eftps.gov/eftps/. If you do not already have an account setup there, you will need to setup an account and obtain an EFTPS PIN to make the 941 balance due payment electronically.
• NYS-45 payments can be made at https://tax.ny.gov. If you do not already have an account setup there, you will need to setup an account to make the payment online.