Making Multiple Types of Corrections
There are two different 1099 correction types that can be filed per corrected 1099 form; recipient information (wrong recipient TIN, name, and address) or wrong dollar amounts. The wrong recipient TIN, name, and address includes recipient name, address, city, state, zip code and social security number. Wrong dollar amounts includes all dollar amount fields. Box 17 (State and Payers State Number) is also included in this classification.
Example: A 1099 form is filed with the wrong amount in Box 3 and the last name spelled incorrectly. To make both corrections will require two corrected 1099 forms. The first will correct the original 1099 and the second will correct the corrected 1099.
It is our recommendation to make corrections to the recipient TIN, name, or address before correcting dollar amounts.
First Correction - Wrong Recipient TIN, Name and/or Address
- Click on the Payer List button.
- Double click the desired payer.
- Highlight the recipient who received the original 1099.
- Highlight the e-filed original 1099 form in the Form List.
- Click the Correct button.
- Check the box next to wrong recipient TIN, name, and address.
- Click Next.
- Enter the correct information in the fields provided.
- Click OK.
- Close out of the Payers & Recipients screen.
- Click on the E-file Center button.
- Choose the Corrected 1099 form type from the list.
- Click OK.
- Select the desired services.
- Click Next.
- Place a checkmark in the I Agree to the terms of the Electronic Filling Authorization checkbox.
- Click Enter Electronic Filing Code prior to clicking Send if there is a code to be entered.
- Click OK after entering the electronic filing code.
- Click Send.
- Click Accept.
- Enter credit card payment information if required and click Send.
Second Correction - Dollar Amount
- Click on the Payer List button.
- Double click the desired payer.
- Highlight the recipient with the newly created corrected 1099 form.
- Highlight the e-filed corrected 1099 form in the Form List.
- Click the Correct button.
- Check the box next to wrong dollar amount.
- Click Next.
- Enter the correct information in the fields provided.
- Click OK.
- Close out of the Payers & Recipients screen.
- Click on the E-file Center button.
- Choose the Corrected 1099 form type from the list.
- Click OK.
- Select the desired services, click Next.
- Place a checkmark in the I Agree to the terms of the Electronic Filling Authorization checkbox.
- Click Enter Electronic Filing Code prior to clicking Send if there is a code to be entered.
- Click OK after entering the electronic filing code.
- Click Send.
- Click Accept.
- Enter credit card payment information if required and click Send.
Creating a Corrected 1099 Form for E-Filing
- Click the Payer List button.
- Double click on the payer name.
- Highlight the recipient to add the corrected form to.
- Highlight the 1099 form marked as e-filed in the Form List.
- Click on the Correct button.
- Select the type of correction to be made.
- Click Next.
- Enter the necessary information.
- Click Save.
- Click OK to close the form.
When creating corrected 1099 forms for paper filing, the original does not need to have been created through your Yearli software.
E-filing a Corrected 1099 Form
1099 Corrections cannot be filed to the state through the Yearli Desktop E-file Center. 1099 Corrections will need to be paper filed with the state.
- Click on the E-file Center button.
- Click Next at the Welcome screen.
- The program will then check for any available updates.
- If updates are found they will need to be applied before continuing with the e-file process.
- Choose the Corrected Form 1099 Series option.
- Click Next.
- Choose the service(s).
- For a description of a service, place the cursor on the service and a pop-up window will display with the service details.
- Click Next.
- Choose the Payer(s) to be filed.
- To select specific returns to file click on the Select Returns button after selecting the Payer. Check the box next to Recipient TIN to be filed and click OK.
- Click Next.
- The program will validate the data entered on the forms. If any errors are found they are displayed in an Error Detail. These errors will need to be resolved before the forms can be e-filed.
- Check the I agree to Terms & Conditions checkbox.
- Click Next.
- Enter the applicable payment information.
- Click Send.
Creating a Corrected 1099 for Paper Filing When Original Was Filed Through Yearli Software
- Click the Payer List button.
- Double click on the payer.
- Highlight the recipient you would like to make the change to.
- Double click on the 1099 form to be corrected.
- Check the Correct box on the top of the form.
- Make the necessary changes.
- Click Save.
- Click OK to close the form.
Creating a Corrected 1099 for Paper Filing When Original Was Not Filed Through Yearli Software
- Click the Payer List button.
- Double click on the payer.
- Highlight the recipient you would like to make the form for.
- Click "add form", and select the form type you need.
- Check the Correct box on the top of the form.
- Fill out the form with all the correct information.
- Click Save.
- Click OK to close the form.
Some things to be aware of:
- Correcting 1099 Form type
Yearli does not offer the option to correct the form type. If the form type needs to be corrected, a corrected 1099 with all zeros entered for dollar amounts needs to be filed to cancel the original. Then a new, regular 1099 with the correct form type can be filed. - Correcting 1099 payer information
Currently the IRS does not offer an e-file solution to correct payer information. If information for the payer was entered incorrectly and submitted, a corrected 1099 with all zeros entered for dollar amounts can be filed to cancel out the original. Then a new, regular 1099 with the correct payer information can be filed. - When correcting 1099 returns electronically, you are only permitted to make corrections in one of two categories per 1099 correction filed: wrong recipient TIN, name, and/or address or wrong dollar amounts. If you need to make corrections consisting of both types, two separate corrected 1099 forms will need to be filed.
Paper Filing a Corrected 1099
1099 forms can only be filed to the IRS on official pre-printed red forms. The 1099 forms will need to be filed with a 1096 transmittal form that summarizes the 1099 forms that are being sent at the time. The 1096 must also be sent on official pre-printed forms. Current year 1099 forms can be purchased at http://www.greatland.com. Prior year forms can be obtained from the IRS by calling 1-800-829-FORM, or 1-800-829-3676.
1099 and 1096 forms will be sent to:
- Internal Revenue Service
Austin Submission Processing Center
P.O. Box 149213
Austin, TX 78714- If your principal business, office or agency, or legal residence in the case of an individual is located in any of the states below, use the above address.
- Alabama
- Arizona
- Arkansas
- Delaware
- Florida
- Georgia
- Kentucky
- Maine
- Massachusetts
- Mississippi
- New Hampshire
- New Jersey
- New Mexico
- New York
- North Carolina
- Ohio
- Texas
- Vermont
- Virginia
- If your principal business, office or agency, or legal residence in the case of an individual is located in any of the states below, use the above address.
- Department of the Treasury
IRS Submission Processing Center
P.O. Box 219256
Kansas City, MO 64121-9256- If your principal business, office or agency, or legal residence in the case of an individual is located in any of the states below, use the above address.
- Alaska
- Colorado
- Hawaii
- Idaho
- Illinois
- Indiana
- Iowa
- Kansas
- Michigan
- Minnesota
- Missouri
- Montana
- Nebraska
- Nevada
- North Dakota
- Oklahoma
- Oregon
- South Carolina
- South Dakota
- Tennessee
- Utah
- Washington
- Wisconsin
- Wyoming
- If your principal business, office or agency, or legal residence in the case of an individual is located in any of the states below, use the above address.
- Department of the Treasury
IRS Submission Processing Center
1973 North Rulon White Blvd.
Ogden, UT 84201- If your principal business, office or agency, or legal residence in the case of an individual is located in any of the states below, use the above address.
- California
- Connecticut
- District of Columbia
- Louisiana
- Maryland
- Pennsylvania
- Rhode Island
- West Virginia
- If your principal business, office or agency, or legal residence in the case of an individual is located in any of the states below, use the above address.
- Internal Revenue Service
Austin Submission Processing Center
P.O. Box 149213
Austin, TX 78714- If your legal residence or principal place of business, or principal office or agency, is outside the United States, use the above address.