How do I add Kansas state information to a W-2 form?

Adding Kansas information to a W-2

  1. Click on the Payer List button.
  2. Choose the payer.
  3. Click on the Payer State Info button.
  4. Click Add
  5. Choose KS from the State drop down menu.
  6. Enter the applicable state information. The State ID for W-2 will flow to W-2 forms when Kansas is chosen on the W-2.
  7. Click Save.
  8. Click OK.
  9. Double click on the payer name.
  10. Choose the recipient to add state information to. If the recipient does not yet exist, create the recipient by clicking Add Recipient.
  11. Double click on the W-2 in the Form List. If the W-2 does not yet exist, click Add Form.
  12. Navigate to the Return Information tab in the W-2 data entry screen.
  13. Choose KS from the State drop down menu. Make note of whether Kansas is the first or second state listed.
  14. If the Data Entry Method is set to Year-End:
    1. Click on the Dollar Amounts tab and enter the applicable state information. State One Wages and State One Withheld will refer to the state listed first in the Return Information tab. State Two Wages and State Two Withheld will refer to the second state.
    2. Click Save.
    3. Click OK.
  15. If the Data Entry Method is set to Quarterly:
    1. Click Save on the W-2 data entry screen.
    2. Click OK.
    3. Click the Add Transaction link to create a new transaction.
    4. Enter the applicable state information. State One Wages and State One Withheld will refer to the state listed first in the Return Information tab on the W-2. State Two Wages and State Two Withheld will refer to the second state.
    5. Click Save.
    6. Click OK.

Kansas Employees Contributions to Public Employees- Retirement Systems (KPERS)

There are three ways to capture this information:

  • On the W-2 Return Information tab, Box 14 field, enter the label and amount. For example, enter "KPERS $1234.56" or "KPERS 1234.56".
  • Use one of the customizable amount types (Misc Deduction One – Five). Change the short name to KPERS and check the box "Print short name and value in: Box 14". For more information on this, see the How do I customize an amount type? article.
  • Use the amount type of "KS Pub Empl Retirement Systems". For more information on this, see the How do I add an amount type to a W-2 form? article. 
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