How do I file a 1099 form?

E-filing a 1099 form

1. Click on the E-file Center button.
   • The program will check for any available updates.  If updates are found they will need to be applied before continuing with the e-file process.
2. Choose the Form 1099 Series option.
3. Click Next.
4. Choose the service(s).  For a description of a service, place the cursor on the service and a pop-up window will display with the service details.
5. Click Next.
6. If the service chosen contains a State filing option you will be prompted to choose the 1099 return type.  
   • The 1099 form types available for state filing are 1099-DIV, 1099-INT, 1099-MISC, and 1099-R.
7. Click Next.
8. Choose the State(s) that the 1099 forms will be filed to.
9. Click Next.
10. Choose the Payer(s) to be filed.
11. To select specific returns to file click on the Select Returns button after selecting the Payer.  Check the box next to Recipient TIN to be filed and click OK.
12. Click Next.
13.  If  the 1099 forms are missing the Account Number:
    • A prompt will appear indicating that the 1099 forms are missing the Account Number.
    • Click OK.
    • Choose for the Selected Payers or for All Payers.
    • Click Autofill.
14. Choose the Payer(s) to be filed to the State(s).  Click on the State tab to switch between the selected States.
15. To select specific returns to file click on the Select Recipients for Payer button after selecting the Payer. Check the box next to Recipient TIN to be filed and click OK.
16. Click Next.
17. The E-file Center - Reconciliations screen will display if the selected State(s) require a reconciliation form.  Select the Payer in the list and click on the Complete Reconciliation button to complete the state reconciliation form. 
18. Click Next.
19. The program will validate the data entered on the forms.  If any errors are found they are displayed in an Error Detail. These errors will need to be resolved before the forms can be e-filed.
20. Check the I agree to the Terms & Conditions checkbox.
21. Click Next.
22. Enter the applicable payment information.
23. Click Send.

Paper Filing a 1099 Form

1099 forms can only be filed to the IRS on official pre-printed forms. The 1099 forms will need to be filed with a 1096 transmittal form that summarizes the 1099 forms that are being sent at the time. The 1096 must also be sent on official pre-printed forms. Current year 1099 forms can be purchased at http://www.greatland.com. Prior year forms can be obtained from the IRS by calling 1-800-829-FORM, or 1-800-829-3676. 1099 and 1096 forms will be sent to:

• If your principal business, office or agency, or legal residence in the case of an individual is located in Alabama, Arizona, Arkansas, Delaware, Florida, Georgia, Kentucky, Maine, Massachusetts, Mississippi, New Hampshire, New Jersey, New Mexico, New York, North Carolina, Ohio, Texas, Vermont, Virginia, use the following address:
  • Internal Revenue Service
    Austin Submission Processing Center
    P.O. Box 149213
    Austin, TX 78714

• If your principal business, office or agency, or legal residence in the case of an individual is located in Alaska, Colorado, Hawaii, Idaho, Illinois, Indiana, Iowa, Kansas, Michigan, Minnesota, Missouri, Montana, Nebraska, Nevada, North Dakota, Oklahoma, Oregon, South Carolina, South Dakota, Tennessee, Utah, Washington, Wisconsin, Wyoming, use the following address:
  • Department of the Treasury
    IRS Submission Processing Center
    P.O. Box 219256
    Kansas City, MO 64121-9256

• If your principal business, office or agency, or legal residence in the case of an individual is located in California, Connecticut, District of Columbia, Louisiana, Maryland, Pennsylvania, Rhode Island, West Virginia, use the following address:
  • Department of the Treasury
    IRS Submission Processing Center
    1973 North Rulon White Blvd.
    Ogden, UT 84201

• If your legal residence or principal place of business, or principal office or agency, is outside the United States, use the following address.
  • Internal Revenue Service
    Austin Submission Processing Center
    P.O. Box 149213
    Austin, TX 78714