How do I report more than 2 states on a W-2 form?

Adding a second W-2 to report additional state and/or Box 12 amounts

  1. Click on the Payer List button.
  2. Double click the payer.
  3. Highlight a recipient from the list.
  4. Click the Add Form button.
  5. From the Form Type drop down menu select the form W-2.
  6. To complete state information on additional W-2 form:
    1. Click on the Return Information tab.
    2. Select or enter the two-letter abbreviation for the additional state(s).
    3. Enter the State ID number for the state(s).
    4. On the dollar amounts or W-2 transactions screen complete the fields with the data for the additional state(s).  Do not enter the same federal tax data that was entered on the first W-2 form.
    5. Complete the employment information tab and the state specific tab if necessary.
  7. To complete Box 12 codes on the additional W-2 form:
    1. On the dollar amounts tabor W-2 transactions screen complete the fields pertaining to Box 12 amounts.  If the amounts required are not there they can be added by following the steps in the How to add an Amount type article.  Do not enter the same federal tax data that was entered on the first W-2 form.
  8. Click Save.
  9. Click OK to close the form. 
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